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Trails West!® Festival Arts Incubator 

The Arts Incubator will showcase a limited number of new and or emerging artists and crafters from the Northwest Missouri area. The goal of the incubator is to provide quality, affordable space for emerging artists and crafters to display their work before a large, diverse crowd at a well-recognized arts festival for the purpose of furthering the development of their creative endeavors. We encourage adults and students to apply, whether you have one piece to exhibit or many.

Trails West!® is an outdoor arts festival celebrating the unique cultural heritage of St. Joseph, MO. Now in its 16th year, the festival features fine arts, folk arts and fine crafts. Trails West! is a juried fine art and fine craft show with space for 50-60 artists. Trails West! welcomes all genres and themes of artistic expression. While the festival's ambiance is historic, entries do not need to represent our history.

Application                Hold Harmless Agreement
  
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• Show dates: August 15 - 17, 2008
• Applications must be postmarked by August 1, 2008

                           
     [ If unable to download application or hold harmless call the Allied Arts Office 1-800-216-7080 ]
  

The Selection Process
 
All work will be juried into the Arts Incubator. Artists and crafters who have previously exhibited in the fine arts or craft areas are ineligible to apply for a space in the Arts Incubator.

If accepted artists and crafters may exhibit in the Arts Incubator up to two years, as the goal is to allow new and emerging artists to experience an arts festival and to determine if this is an area they would like to pursue.

We reserve the right to determine which crafts and artworks are appropriate for this event and make all final judgments.

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Categories

Promotion
 
The Festival is promoted through radio, television, newspapers, posters, and highway signs, attracting numerous visitors to the festival annually. The Trails West!® arts festival is a spectacular forum for high-quality fine arts and crafts.
 
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Entry Information:

• With your application include $50.00 booth fee ($25.00 student).
• Choose one category on the entry form that most closely reflects your work.
• Submit 3 35mm slides or 3 jpegs for consideration by the jury. The slides or jpegs are to be representative of current work that you will display.
• Slides: The front of each slide must have your name and category
  on it and an arrow indicating the top. Metal or glass slides are not acceptable. Submit slides in a clear plastic sleeve designed for 35mm slides. TW! is not responsible for damaged slides. Slides submitted by those accepted will be displayed on the Trails West!® web site. NOTE: Slides will not be returned unless a self-addressed, stamped envelope with sufficient postage for return is provided with the application.
• Jpegs: Name each jpeg as follows: your last name, number 1-3, dot jpg (example: ward1.jpg, ward2.jpg, etc). The jpegs should be of your current work. The size of each jpeg must be below 200 KB (approximately 3.5 x 5 at 72 dpi.) Submit jpegs on a CD. Jpegs submitted by those accepted will be displayed on the Trails West!® web site.
• Trails West!® will establish a waiting list. Artists and/or Crafters on the waiting list may be called if space becomes available because of cancellations.
• Notification of acceptance will be made on or about May 23. Please do not make phone inquires.

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Festival Specifics

• All works on display must be the exhibitor's own original design. Only prints directly pulled from the original block/plate/screen may be hung. Watercolors, prints, drawings and photographs must be appropriately framed and glassed (or substitute for glass). Reproductions must be in a portfolio and each item clearly marked reproduction. Only handcrafted work will be accepted. We will not accept work that has been purchased for resale.
• The festival grounds are patrolled night and day by private security and the St. Joseph Police. Although care will be taken to avoid hazards to artwork, Trails West! is not responsible for any loss or damage to displays or exhibited works.
• Parking will be provided. Additional information will accompany the acceptance letter.
• Exhibitor space will be determined by the size and quantity of work to be exhibited, however will not exceed 25 square feet. Electricity will be provided. Booth tags and name tags will be provided. Tent, chairs, tables, and screens will be provided by Trails West! Coverings or specialty displays will be provided by the exhibitor.
• Each exhibitor is responsible for Missouri sales tax.
• A 10% commission will be charged for sales.
• Trails West! is an outdoor festival and is held regardless of weather conditions.
• No pets are allowed on the premises of Civic Center Park
• Those accepted will be given schedules to work in the Arts Incubator to promote their work.

Hospitality

• The First Baptist Church serves as the hospitality area. Beverages and light refreshments are available.
• Volunteers will be available for booth-sitting.
• ATM services are available across the street from the festival at 12th & Jules.
• Parking and admission is free to all vendors. Each exhibitor will receive a free pass and a locator map for his/her booth.

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Calendar of Important Dates

Wednesday, April 23, 2008:  Postmark entry deadline
 
Friday, May 3, 2008:  Notification of entries accepted for the show (on or about)
 
Friday, June 6, 2008:  Last day to withdraw without forfeiting booth fees
 
Thursday, August 14, 2008:

10:00 a.m. to 4:00 p.m. - Set up

Friday, August 15, 2008:

8:00 a.m. to 12:00 p.m. - Set up
5:00 p.m. - Festival Opens
8:00 p.m. - Tent Closes
12:00 a.m. - Festival closes

Saturday, August 16, 2008:

10:00 a.m. Festival opens
8:00 p.m. Tent closes
12:00 a.m. Festival closes

Sunday, August 17, 2008:

12:00 p.m. Festival opens
7:00 p.m. Tent closes (Vendors are free to leave if they hand truck their display and tent off the grounds.)
9:00 p.m. Festival closes

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CHECKLIST:
 
Incomplete applications will not be accepted. For more information, call Tammy Santos 816-233-0231 or 800-216-7080.

• Application completed and signed
• Hold harmless release agreement signed
• Check for booth fee- $50.00 ($25.00 for students). Those applicants who are not selected by the jury for participation in the show will be refunded the booth fee.
• Three slides or three jpegs of your current work
• Self-addressed, stamped envelope with sufficient postage for return of your images (to be used if not juried into the show).

MAIL TO:

Allied Arts Council Trails West!® Festival
Attn: Tammy Santos
118 S 8th Street
St. Joseph, MO 64501

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